ALE ERP
Enterprise Resource Planning
With ALE ERP, you can:
- Benefit from a highly modular and integrated design.
- Streamline and unify administrative processes for optimization.
- Reduce internal costs and support smarter, real-time decision-making.
- Improve productivity and accelerate business growth.
- Utilize the latest technologies.
Modules
Budgeting
This module includes features for managing income and expense budgets. its primary function is to control expenses from their initial stages, ensuring comprehensive oversight.
Additionally, it allows for:
Managing the Annual Monthly Cash Plan (PAC).
Registering the initial appropriation and handling modifications such as additions, reductions, credits, counter-credits, and deferrals.
Managing the following budget documents:
o Budget Availability Certificates
o Budget Registration for Commitments or Contracts
o Budget Registration of Obligations
o Budget Disbursements
- Real-time integration with the accounting module for recognition and revenue collection.
- Generating budget income and expense reports.
- Performing periodic closings.
- Generating reports such as:
o Budget Execution for Income and Expenses
o PAC Execution Report
o Auxiliary Reports by Document, Third Party, and Date Range
o Document Traceability Report
- Online recognition and revenue collection.
- Generate online collection and acknowledgment reports Optimize budget reconstruction process
- Budget optimization and automatic budget registration for obligations and payments through system-configurable parameters.
Contracts
- Monitors contract expiration dates through specific module reports.
- Tracks modifications to different contracts via an audit report.
- Allows for parameterization of contract types, clauses, coverage types, annexes, and prerequisites handled by the entity.
- Facilitates the creation and execution of templates at any stage of the module.
- Manages various contracts within the entity.
- Integrates with budget, treasury, and accounts payable modules.
- Supports contract additions and modifications.
- Generates statistical and graphical reports displaying the number of contracts by type and time period.
- Allows the generation of a graphical report showing the number of contracts by type, in a given period of time.
Purchasing
Manages all procurement processes, from supplier listings to purchase order preparation and tracking of acquired items. This module integrates with the inventory module.
- Registers purchase requests from various departments.
- Creates purchase orders based on department requests.
- Includes supplier information, quotations, and delivery times.
- Obliges by parameter to the existence of budget availability for the purchase of the products.
Inventory
Integrates with operational areas, managing a product catalog with conservation measures, multiple warehouses, batch expiration tracking, stock control, and real-time accounting and budgetary impacts.
Manages suppliers and their products.
Supports stock audits (physical counts).
Generates SISMED reports.
Calculates taxes through an automated generator.
Provides customizable reports for enhanced decision-making.
Fixed Assets
- Facilitates asset purchase orders.
- Supports barcode scanning for asset recognition.
- Creates assets from entry records.
- Manages asset transfers across functional units and cost centers.
- Tracks warehouse and service assets.
- Processes depreciation with direct accounting integration.
- Maintains asset records aligned with accounting values.
- Generates reports such as:
o Asset lifecycle reports
o Reporting by inventory groups
o Revenue Assistant
o Expenses assistant
o Responsibilities by third party, functional unit and cost center.
o Suppliers by item
o Items per supplier
- Asset entry document by donation: Asset entry document that handles accounting, affects assets and does not handle budget.
- Asset reporting
- Accounting account of the inventory group taking into account the asset location
- Depreciation periods and service date
- Asset report with asset retirement information: The information corresponding to the asset retirement, such as date, document and description, among others, is added.
- Manages a catalog of assets and devolutions containing the following data:
o Inventory group
o Bar code
o Product description
o Label o Series o Brand
o Model
o Measurement
o State
o Purchase details
o Purchase Value
o Accumulated depreciation value
o Present value
o Time depreciated and to be depreciated
o Depreciation international financial reporting standards
Accounts payable
It allows to manage all the accounts payable that the entity has:
- Create accounts payable that have not been included by other system modules in an easy and user-friendly way by automatically interfacing with the accounting and budget module.
- Allows you to configure concepts that define accounting templates and detail taxes and deductions.
- Allows the creation of accounts payable in this module is subject to budgetary commitments.
- Project taxes and deductions according to concept parameterization.
- Allows the cancellation of accounts payable with administrative key.
- The budgetary obligation is automatically generated.
Payroll (Payroll Processing and Electronic Payroll Generation)
This module handles the calculation of the company's different payrolls through liquidation, accounting, and budgeting. Preparing a payroll requires a comprehensive set of data from start to finish. The payroll module includes a parameters section that allows for configuring and managing employee information, registering social security and payroll tax affiliations, and setting up liquidated concepts with customizable formulas. It also enables the creation of new job vacancies and specifies the types of employment relationships that can fill them. Since the payroll system includes an option for adjunct faculty payroll processing, lecture fees can be parameterized. Through the management section and established parameters, labor contracts can be registered for permanent or temporary employees. It also allows for managing assignments, resignations, and suspensions, as well as recording employee updates such as vacations, absences, amortizations, and garnishments. Processes handled within the payroll module include the generation of the Integrated Contribution Settlement Worksheet (PILA), salary increases, bulk contribution registration, and the mass assignment of payroll concepts to employees, among others.
Billing
This module allows for the preparation and accounting of invoices in compliance with current accounting regulations.
Invoices generated from purchases made within any previous cycles of the application will be automatically populated with all relevant data, requiring only verification by the user. This feature enables complete tracking of the entire process and has an online interface with accounting, accounts receivable, and budgeting.
- Creation of third-party clients and students with appropriate parameterization
- Management of sales contracts and agreements, including tariff manuals
- Creation and administration of tariff manuals
- Automatic generation of sales invoices with impacts on modules such as cash, budget, accounting, inventory, and accounts receivable
- Cost center sales allocation
- Processing of sales returns
- Allows accounting notes to be made for sales invoices
- Generation of sales invoice acknowledgments
- Import functionality for billing
- Ability to adjust tariff rates
- Monthly closing of the module
- Generation of reports for invoice review
- Electronic invoicing
Disputes and Objections
- Records and accounts for disputes and objections by benefit center, including registration number, date, responsible third party or entity, official correspondence, internal registration, and disputed invoice data.
- Displays deadline alerts using a traffic-light system for response time compliance.
- Registers the type and class of dispute with corresponding values.
- Allows for printing the response letter to the dispute, marking it as pending until acceptance or reconciliation by the responsible entity.
- Generates accounts receivable reports that include payments, disputes, and objections.
- Registers and accounts for acceptance and reconciliation notes from either party.
- Optionally registers and accounts for dispute responsibility.
Cashier Module
Accounts Receivable
- Processes accounts receivable deterioration.
- Allows the application of late interest.
- Manages difficult debt collection.
- Generates an aging report with customizable aging periods.
Treasury
It facilitates the management of payments or drafts to suppliers, customers or employees, as well as allows:
- Controls cash closing.
- Enables the issuance of payment vouchers, automatically generating checks.
- The expense vouchers automatically generate the budget transfer.
- Elaborate the appropriations in a simple way by affecting the accounting.
- Allows tracking or auditing between collections in relation to the bank consignment
- Bank consignment from patient cash receipts, associating them by operator or by center, allowing a rigorous control of consigned and pending consigned income.
- Prepares different reports required by the entities:
- Accounts payable management
- Accounts payable by third party
- Accounts payable aging
- Proof of expenditure.
- Prepares different reports required by the entities:
- Accounts payable management
- Accounts payable by third party
- Accounts payable aging
- Proof of expenditure
- Report of unreported collections
- Cash and bank statement and movement report
- Cash book with projected balances
- Bank book with projected balances
- Check cancellation and reporting
- Restriction for the external number for accounts payable by third parties not to be repeated
- Printing of expense voucher from the voucher report as if it were printed from the module.
- Reversal of expense vouchers with administrative key
Accounting
Manages the accounting of all operational processes within the entity through automated entries from all modules. It allows for manual and model-based entries, fully integrated with source documents. Additionally, it enables accounting allocations for each element. Any action or modification affecting accounting records will be reviewed by the accounting department.
- Compliant with international accounting standards and regulatory chart of accounts.
- Serves as a transaction collector from peripheral modules (Billing, Cash, Accounts Receivable, Accounts Payable, Inventory, and Payroll).
- Allows for printing account auxiliaries for any account or range of accounts, filtering by date, third party, cost center, and document.
- Generates financial statements (Income Statement and Balance Sheet) with real-time data.
- Provides an intuitive chart of accounts for reviewing transactions.
- Records cost and expense allocations (ABC Costing).
- Generates regulatory reports, including SCHIP, Superintendency of Health reports, and tax authority submissions.
- Ensures compliance with oversight and regulatory entities.
- Supports accounting reconstruction.
Reports (Decree 2193, CGN, CGR, Circular Única, Exogenous Information)
Generates legal reports for the Ministry of Health, General Accounting Office of the Nation, General Comptroller of the Republic, Superintendence of Health and DIAN.
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As a software development company, we have understood the importance of implementing technologies for the different needs of our customers.
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